Produce vouchers (field by field)

This full-screen dialog opens from the Produce vouchers button on the Vouchers page and produces a whole batch of vouchers at once, all sharing the same value, validity and settings. Each voucher still gets its own unique code. When to use a batch, how to print the cards and how to sell them over the counter is explained in Bulk-produce vouchers.

# count

How many vouchers to produce, up to 500 in a single batch. The field starts at 1; a count of 1 produces a single voucher. A count above 500 is reduced to 500 without a message.

Name

The name of the batch, given to every voucher in it. It appears as a coloured chip in the voucher list — all vouchers of a batch share the chip colour — and is what you search for to find the batch again. It is not printed on the voucher card. Required.

Original value

The value of each voucher in your currency, for example 50. Must be greater than zero. Every voucher starts with a Remaining value equal to this value; redemptions reduce the remaining value, never the original value.

Status

The status the vouchers start in, preselected to Redeemable:

• Available for sale — not redeemable yet and not shown in any client's profile; for printed cards you release when you sell them.
• Redeemable — can be spent at once by whoever has the code.
• Redeemed — treated as used up; refused at checkout.
• Blocked — refused at checkout.

You can change the status of each voucher later with the Status button on the Vouchers page.

Valid from

The first day the vouchers can be redeemed; before it the code is refused. Preset to today.

Valid to

The day the vouchers stop working. Preset to today plus your organisation's Voucher validity (days) (365 days unless changed, see Organisation). Valid to cannot be earlier than Valid from. The code stops working at the start of the Valid to day, so choose the day after the last day the vouchers should be usable. If you clear a date, go flow uses today for Valid from and the default validity for Valid to.

Tags

Tags added to every voucher in the batch. They mark the rows with a tag icon, are found by the list's search and can be changed per voucher later in the expanded row.

Notes

A note stored with every voucher of the batch. It is not shown in the voucher list afterwards, not found by the search and not printed on the card. Notes typed later in a voucher's expanded row are not stored either. For notes your team needs to read later, tag the vouchers and put the note on the related order or payment, if there is one.

Saving

The Save button stays disabled until the count is at least 1, the batch has a name and the original value is greater than zero. While the batch is being saved, the button shows a spinner and cannot be clicked again. Saving produces the whole batch in one go, then closes the dialog and reloads the list; there is no confirmation message, so check the list (the default filter shows Redeemable vouchers only). If saving fails, the dialog stays open with your entries and shows "The vouchers could not be produced. Please try again." If you close the dialog after entering valid, unsaved data, you are asked to confirm before it is discarded.